Vendor Information
Our seasonal outdoor festivals are an opportunity to grow your brand, sell your products, and connect face-to-face with our community.
Whether you're a local retailer or crafter, a food entrepreneur, or a community nonprofit, we welcome a variety of vendors to participate in our events in Downtown Harrisonburg. If you're ready to be part of the action, you're in the right place. Join us in making unforgettable moments downtown.
Find all the details below.
↓ Please read all information below before applying. ↓
2026 HDR Event Vendor Policies & Procedures
Electricity is NOT available on-site for this event. If you need electricity for your vendor setup, you must bring your own generator or power source.
This event will take place rain or shine.
All vendor spaces are outdoors, and vendors are required to bring their own tent, tent weights, tables, and any other necessary setup materials.
All tents must be properly weighted — a minimum of 25 lbs per tent leg is recommended.
Vendors will be located on the sidewalks and streets surrounding Court Square / Main Street.
All Food Trailers will be required to unhitch.
This event is open to the public. Activities and displays must be appropriate for all ages. Vendors who do not adhere to this policy may be asked to leave.
Vendors must comply with all local, state, and federal laws, including obtaining any necessary permits (e.g., sales tax permits, health permits for food vendors).
All products sold must be safe, legal, and accurately represented in the application.
Each vendor is expected to clean up and dispose of their own trash throughout the day and before leaving. Nothing should be left behind in your vendor space.
Unless you are able to breakdown and exit the event without driving your vehicle onto the closed road surrounding your vendor space, early breakdowns are not permitted.
Vendors are responsible for containing their grease or oil in appropriate containers and must dispose of them offsite.
Important: 2026 Arrival & Departure Procedures
Vendors must be willing and able to follow both the arrival and departure schedules, detailed below, in order to participate. Vendors who do not follow these instructions will not be invited back.
VENDOR ARRIVAL
On the day of the event, Main Street will be closed to vehicular traffic. Vendors will be allowed to drive into the closed event zone, via East Market Street, no earlier than 11:00 AM and no later than 11:45 AM.
The closed event zone must be clear of vendor vehicles by 12:15 PM.
VENDOR BREAKDOWN & DEPARTURE
Vendor sales must cease when the event ends at 5:00 PM
Each vendor is responsible for managing their own breakdown schedule to ensure they meet the 6:30 PM departure deadline.
The East Market Street vendor entrance to Court Square will be staffed after 5:00 PM, for re-entry and load-out.
Vendors must complete breakdown and exit the event site by 6:30 PM.
Invoicing, Payment & Refund Policy
Eventeny requires all vendor applicants to provide a credit card with their application; this card will not be charged.
If your application is accepted, you will receive an invoice in the Eventeny portal. Invoices can be paid via credit card or check.
Vendor fees must be paid before the event date – unless the vendor makes prior arrangements with HDR to hand-deliver a check on the day of the event.
In order to be refunded their vendor fee, vendors must notify HDR that they need to cancel their vendor space no less than 5 business days prior to the event date. Cancellation requests made after the 5-business-day deadline will not be refunded.
Vendor Application Review
Applications will be reviewed, and applicants will be notified of their acceptance status on the Friday following their submission date.
Please keep in mind that the mission of our organization centers around supporting small businesses located in Downtown Harrisonburg. If upon review of your application, we find that your business is in direct, obvious competition with a business already located downtown, we may not be able to accept you as a vendor at our festivals.
Submission of an application does not guarantee acceptance.
2026 Vendor Events At-A-Glance
Saturday, June 13, 2026 - Best.Weekend.Ever.
Saturday, August 29, 2026 - JMU Block Party in the ‘Burg
Saturday, October 24, 2026 - Skeleton Festival
Saturday, December 5, 2026 – Winter Wonderfest
The events above are the ONLY events accepting vendor applications. Taste of Downtown or Veterans Day Celebration do not have vendors. If you are interested in being a food or nonprofit vendor at the Levitt AMP Harrisonburg Music Series, please return to this page later for more information.
2026 Vendor Applications & Pricing
Food, retail, and nonprofit vendors must fill out an application to be approved to participate in HDR’s festivals. Once applications have been approved, HDR will send an invoice for the required fee to secure the slot.
Please read the Policies & Procedures above for more details.
Double Booth
20’x10’
$120
Single Booth
10’x10’
$80
Nonprofit
Booth
$0-$25
Food Truck or Trailer
$120
Please note: Due to space restrictions resulting from construction, we are not able to accommodate corporate vendors at this event, unless they are an event sponsor. These applications are for artists, crafters, nonprofits, and local small businesses. For more information about sponsorship opportunities, visit the Sponsorship Page.
Vendor Applications for Best.Weekend.Ever. are now open.
Application Deadline: Thursday, May 28, 2026
Food, retail, and nonprofit vendors must fill out an application to be approved to participate in HDR’s festivals. Once applications have been approved, HDR will send an invoice for the required fee to secure the slot.
Apply to be a Food Vendor
This category is for businesses that will be selling food and beverage items. Please read the “Information for Food Vendors” section above for important application requirements.
Apply to be a Craft, Art, or Retail Vendor
This category is for individuals and small businesses that will be selling and/or showcasing goods and services.
Apply to be a Nonprofit Vendor
This category is for nonprofit (501c3) organizations. We have a limited number of 10' x 10' spots reserved exclusively for local, nonprofit organizations looking for community outreach opportunities. Nonprofits are permitted to accept donations at their booths, but please do not sell food or other items.
Scam Alert 🚨
There has been an increase in activity involving malicious spam accounts pretending to manage vendors for our events on Facebook.Please only apply for events through the links we send through our vendor newsletter or this website.
We will not collect any vendor information from you through social media.