Vendor Information
Our seasonal outdoor festivals are an opportunity to grow your brand, sell your products, and connect face-to-face with our community.
Whether you're a local retailer or crafter, a food entrepreneur, or a community nonprofit, we welcome a variety of vendors to participate in our events in Downtown Harrisonburg. If you're ready to be part of the action, you're in the right place. Join us in making unforgettable moments downtown.
Find all the details below.
HDR Event Vendor Policies & Procedures
All HDR vendor events are outdoors and will be held rain or shine.
On the event date, most of Main Street and some side streets will close to vehicular traffic. For setup, vendors will be permitted vehicular access to the closed event zone. Please refer to the timeline information in the vendor application for set-up and breakdown timing.
Vendors are responsible for bringing their own 10 x 10 tent, tables, chairs, tent weights, and any other items needed as part of an outdoor event.
All tents must have weights attached to each leg.
Activities and displays must be appropriately family-friendly. Vendors that refuse to adhere to this policy will be asked to leave the event.
Each vendor is expected to clean up and dispose of their own trash throughout the day and before leaving. When you pack up your booth and leave the event, nothing should be left behind in your booth space.
Vendors are allotted a maximum of 80 minutes, after the official event end time, to break down and exit the event site.
Unless vendors are able to break down and exit the event without driving onto the closed road, early breakdowns are not permitted.
HDR will share more information and provide a map detailing exact booth locations no earlier than the Thursday before the event date.
Vendor fee payments must be received before the event date.
In order to be refunded a vendor fee, vendors must notify HDR that they need to cancel their vendor space no less than 5 business days before the event date. Cancellation requests made after the 5-business-day deadline will not be refunded.
Information for Food Vendors
Applications must include a copy of your health permit.
Food Vendors must adhere to the regulations of the Virginia Department of Health (VDH). Applicants are responsible for coordinating any permits required by VDH. To obtain a license, contact the Health Department.
Vendors are responsible for all clean up and removal of items from their booth at the end of the night. Food vendors that leave food residue or oil spills will be charged for cleanup.
Vendors must provide their own extension cords (if electricity is requested), etc.
Vendor Application Review
Applications for vending at HDR events will open about one month prior to the event date. To receive notifications about when applications are open, please sign up for our vendor email list here.
Applications will be reviewed on Fridays leading up to the event. Applicants will be notified of their acceptance status via Eventeny.
Please keep in mind that the mission of our organization centers around supporting small businesses located in Downtown Harrisonburg. If, upon review of your application, we find that your business is in direct, obvious competition with a business already located downtown, we may not be able to accept you as a vendor at our festivals.
↓ Please read all information below before applying. ↓
2025 Vendor Events At-A-Glance
Saturday, October 25, 2025 – Skeleton Festival
Saturday, December 6, 2025 – Winter Wonderfest
Please note that the events above are the ONLY events accepting vendor applications. Taste of Downtown or Veterans Day Parade do not have vendors. If you are interested in being a food or nonprofit vendor at the Levitt AMP Harrisonburg Music Series, please visit this page for more information.
2025 Vendor Applications & Pricing
Food, retail, and nonprofit vendors must fill out an application to be approved to participate in HDR’s festivals. Once applications have been approved, HDR will send an invoice for the required fee to secure the slot.
Please read the Policies & Procedures above for more details.
Double Booth
20’x10’
$150
Single Booth
10’x10’
$100
Nonprofit
Booth
$0-$25
Food Truck or Trailer
$150
Vendor Applications for Winter Wonderfest will open soon.
Application Deadline: Thursday, November 20th, 2025
Food, retail, and nonprofit vendors must fill out an application to be approved to participate in HDR’s festivals. Once applications have been approved, HDR will send an invoice for the required fee to secure the slot.
Please read the Policies & Procedures for more details.
Apply to be a Food Vendor
This category is for businesses that will be selling food and beverage items. Please read the “Information for Food Vendors” section above for important application requirements.
Apply to be a Craft, Art, or Retail Vendor
This category is for individuals and businesses that will be selling and/or showcasing goods and services.
Apply to be a Nonprofit Vendor
This category is for nonprofit (501c3) organizations. We have a limited number of 10' x 10' spots reserved exclusively for local, nonprofit organizations looking for community outreach opportunities. Nonprofits are permitted to accept donations at their booths, but please do not sell food or other items.
Scam Alert 🚨
There has been an increase in activity involving malicious spam accounts pretending to manage vendors for our events on Facebook.Please only apply for events through the links we send through our vendor newsletter or this website.
We will not collect any vendor information from you through social media.