Vendor Information & Applications

Are you a local business interested in setting up a booth at one of our downtown festivals this year?
See details below about 2025 opportunities.

2025 Vendor Events At-A-Glance

  • Saturday, June 14, 2025 – Best.Weekend.Ever.
  • Wednesdays June 25 – September 10, 2025 – Levitt AMP Harrisonburg Music Series
  • Saturday, August 23, 2025 – JMU Block Party in the ‘Burg
  • Saturday, October 25, 2025 – Skeleton Festival
  • Saturday, December 6, 2025 – Winter Wonderfest

Please note that the events above are the ONLY events accepting vendor applications. There will be NO vendors for other annual events including Taste of Downtown or Veterans Day Parade.

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Interested in being a vendor for an event that is not currently taking applications? Subscribe to our vendor email list to be notified when vendor applications open.

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HDR Event Vendor Policies & Procedures: 

  • Vendor fee payments must be received prior to the event date
  • In order to be refunded their vendor fee, vendors must notify HDR that they need to cancel their vendor space no less than 10 business days prior to the event date. Cancellation requests made after the 10 business day deadline will not be refunded.
  • All tents must be weighted!
  • All HDR events will be held rain or shine.
  • Vendors are responsible for bringing their own tent, tables, chairs, tent weights, and any other items needed as part of an outdoor event.
  • Applications are accepted and reviewed on a first come, first served basis.
  • Activities and displays must be appropriately family-friendly. Vendors that refuse to adhere to this policy will be asked to leave the event.
  • Each exhibitor is expected to clean up and dispose of their own trash throughout the day and before leaving. When you pack up your booth and leave the event, nothing should be left behind in your booth space.
  • Vendor spaces are 10’x10′ and up to 20’x10′ for food truck and trailer vendors. If more space is needed, you must purchase an additional space. No vendor may exceed the limits of their issued vendor space.

Vendor Application Review:

  • Applicants will be notified of their acceptance status within five business days of their submission.
  • Please keep in mind that the mission of our organization centers around supporting small businesses located in Downtown Harrisonburg. If, upon review of your application, we find that your business is in direct, obvious competition with a business already located downtown, we may not be able to accept you as a vendor at our festivals.
Information for Food Vendors
  • Applications must include a copy of your health permit.
  • Food Vendors must adhere to the regulations of the Virginia Department of Health (VDH). Applicants are responsible for coordinating any permits required by VDH. To obtain a license, contact the Health Department.
  • Vendors are responsible for all clean up and removal of items from their booth at the end of the night. Food vendors that leave food residue or oil spills will be charged for cleanup.
  • Vendors must provide their own extension cords (if electricity is requested), etc.

2025 Vendor Applications

Food and retail vendors must fill out an application to be approved to participate in the following festivals. Once applications have been approved, HDR will invoice your business the required fee to secure your slot. Spaces are available on a first-come, first-served basis. Please read the Policies & Procedures document for more details.

Best.Weekend.Ever.

Saturday, June 14, 2025 from 1 – 5 PM

Downtown’s newest, most exciting festival! Help create a downtown-wide block party where there is music, entertainment, and activities for all ages around every corner! From magicians and art markets to Sip & Stroll and live music, during Best.Weekend.Ever. the streets will close so people can roam with a drink in their hand and enjoy a wide variety of entertainment, local arts, and family-friendly activities all day. This free event attracts locals as well as families from throughout the Valley. After our 2021 inaugural event, attendees exclaimed that this event should happen every summer. Your support will make the streets come alive and showcase the best of what downtown has to offer.

Visit Event Webpage

Important Message

This event is rain or shine. All vendor spaces will be outdoors and all vendors are required to bring their own 10 x 10 tent, tent weights, table, etc. We provide the space and the thousands of attendees/potential customers, but vendors are expected to bring all the supplies needed for their setup.
 
IMPORTANT: Please note, the grounds surrounding the Court House will not be usable for this event. Instead of the lawn of the Court House grounds, vendors will be located on the sidewalks and streets surrounding Court Square. We will share more information and provide you with a map detailing your exact location no earlier than Monday, June 9th.
 
Early Bird Price (applies to online Credit Card payments only)!
If you are approved, as a vendor and submit your payment on or before Wednesday, May 21 2025, HDR will absorb the $7.00 processing fee applied to vendor fee payments made via Credit Card. Payments made after May 21, will be charged the $7.00 processing fee.

Unlock Additional Marketing Benefits

Event sponsors receive premier booth space and business logo placement at this event. Visit our Sponsorship page to learn more about these opportunities, or contact Grace at grace.routhier@harrisonburgva.gov to create a package catered to your business needs.

Sponsor This Event

APPLY TO BE A VENDOR VIA EVENTENY:

Food Vendors Apply Here
Craft/Art/Retail Vendors Apply Here
Nonprofit Vendors Apply Here

Vendor Pricing

Single Booth (10′ x 10′): $120
Double Booth (20′ x 10′): $200
Food Truck or Trailer: $200
Nonprofit Booth: $0-50

Vendors will be invoiced upon application approval.