Reporting: The bookkeeper reports to the Executive Director and indirectly to the Board Treasurer.
Description: Handles organizational bookkeeping responsibilities for a nonprofit downtown revitalization organization and manages accurate accounting records and financial statements. Oversees the compliance of required tax reporting and efficient administration of the accounting policies adopted by the Board of Directors.
Part-time (10-15 hours/week). Work can be done at home or at the HDR office. A background check will be required.
a) Work closely with HDR staff in establishing and managing budgets.
b) Work closely with the Executive Director and Treasurer in developing and implementing accounting policies and procedures.
c) Organize the preparation of all tax filings for HDR and make sure all IRS and governmental obligations are met.
d) Oversee all payroll requirements for salaried and hourly employees, including benefits such health insurance and IRAs.
e) Manage accounts receivable.
a) Record and make weekly bank deposits.
b) Process check requests and reimbursements (including grant reimbursements from funders).
c) Process accounts payable and make sure they are properly approved and paid in a timely manner.
d) Process accounts receivable. Prepare and distribute invoices. Ensure HDR is paid in a timely manner.
e) Process payroll in Quickbooks on a bi-weekly basis. Includes new employee setup, benefit enrollments, and tax deposits.
f) Prepare quarterly and annual payroll reports, including 941s, VEC, VA-6, W-2s, and 1099s. Coordinate documentation for 990 preparation for treasurer.
g) Balance investments and record in Quickbooks.
h) Oversee all bank accounts and banking transactions. Maintain accurate and up-to-date records of all financial transactions.
i) Record gift transactions timely.
j) Prepare monthly financial statements from QuickBooks, including an analysis of actual versus budget results to be reported to the Board of Directors monthly. Anticipate any significant changes to the budget for unexpected expenditures.
k) Create and maintain capital expenditure documentation, including fixed assets.
l) With direction from the Executive Director and Board Treasurer, the bookkeeper balances and reconciles all accounts on a monthly basis.
m) Keep records for audits (worker’s comp, etc.).
n) Compile receipts for organization’s monthly credit card statement and align each charge with appropriate account code for payment.
o) Offer recommendations for streamlining and improving accounting and other financial processes.
p) Perform other duties as required.
Required Skills: Bachelor’s or Associate’s degree preferred; at least five years of experience handling bookkeeping responsibilities; proficient in Quickbooks Online, Microsoft Excel and other Microsoft office programs; payroll experience; strong communication skills; attention to detail; and must be able to maintain confidentiality and exercise personal discretion concerning information related to HDR, the staff, and Board.
About Us: HDR is a close-knit staff of four powerhouse employees who are deeply connected to the work we do to make Downtown Harrisonburg better every day. We work with a board of directors and several volunteer committees comprised of community members as well as interns. Our creative team develops projects and initiatives that support the downtown business community, attract customers and visitors downtown, and enhance quality of life for residents. We are a friendly office that is filled with people who support each other and try to avoid creating unnecessary work or stress. Ours is not a stuffy office – we enjoy being around each other and work well together. Unless we have a major event coming up, this is a harmonious place and seek a new team member who is a good personality fit. There is a lot to learn, but don’t worry, you will receive a full training from staff, our treasurer, and possibly even the accounting firm who we are currently working with so you have what you need to hit the ground running. We have a lot going on here and realized we need someone in-house focusing on our financial systems. We like doing things smarter so we would love to hear your thoughts on better processes and tools that we could be using. We are flexible with the hours you would like to be in the office or telecommuting but since you will have the answers to our questions, we’ll need for you to be available during business hours (9 am – 5 pm).
How to Apply: Send resume and cover letter to Andrea Dono at firstname.lastname@example.org. Deadline for applications is March 7th.
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